AI Receptionist for HVAC Companies
The first hot week of summer, every phone line in town lights up, and homeowners book whoever answers. Clara answers every call on the first ring, sorts emergencies from tune-ups and books the visit or alerts your on-call tech before they hang up.
- Set up for you within a week
- Month to month, cancel any time
- Keep your phone number
Clara
Summit Heating and Air, this is Clara. How can I help?
Caller
Our AC stopped blowing cold and it's 95 degrees in here.
Clara
Let's get someone out. Is anyone in the home elderly or unwell?
Caller
My mom is staying with us, she's 82.
Clara
Thanks. I'm treating this as urgent. I can have a tech there by 4 today. What's the address?
Every Missed Call Is a Job for the Next HVAC Company.
When nobody picks up, callers don't wait around. They call the next name on the list.
Every Line Rings at Once.
Heat waves and cold snaps bring a flood of calls. Clara answers more than one at a time, so none of them go to voicemail.
You're in an Attic.
The phone rings mid-job. Clara picks up, sorts urgent from routine and books the visit.
It Quits on a Saturday Night.
Clara answers, follows your emergency rules and gets your on-call tech on it.
What Are Missed Calls Costing You?
Put in your own rough numbers. Nothing you type leaves this page.
Fill in the numbers to see what missed calls cost you.
What Clara Handles for Your HVAC Company.
She answers from what you teach her, and anything she can't handle goes to your team.
“My AC just quit.”
No-Cool and No-Heat Calls
She asks the questions you'd ask, spots the urgent ones and books the soonest visit or alerts your on-call tech.
“I'd like to book a tune-up.”
Maintenance Visits
She books seasonal tune-ups and service plan visits into your schedule.
“What does a new system cost?”
Replacement Leads
She qualifies install and replacement leads with your questions and books the estimate.
“Is my unit still under warranty?”
Warranty and Plan Questions
She answers from the information you give her and takes a message when she needs your team.
“The thermostat is blinking.”
Simple Troubleshooting
She walks callers through the basic checks you approve, and books a visit when that doesn't fix it.
“When is my tech arriving?”
Customer Updates
She answers from your schedule when it's connected, or takes a message for dispatch.
Hear Her Answer as Your Business. Book a Live Demo.
It's a 30-minute video call with our team. Clara reads your HVAC company's website, then picks up as your business while one of us plays a customer.
On your demo
30 minutes
- Clara reads your website and learns your services, hours and prices.
- You hear her pick up as your business, with one of us playing a customer.
- You talk to her yourself, from your own phone.
- You see the summary you'd get after every call.
- You keep a front desk guide made from your website, whether or not you sign up.
- We walk you through setup and pricing.
What You Get With Clara.
We set her up and look after her for you, for as long as you have her.
Setup, Done for You
We build Clara, train her on your business and test her with you before she takes a real call.
Every Call Answered
On the first ring, 24/7, nights, weekends and holidays included.
Your Answers, Your Rules
She knows your services, prices, hours and policies, and what she may quote, promise or book.
Booked on the Spot
She books, moves and cancels appointments in your calendar or scheduling software while the caller is still on the line.
The Right Calls Reach You
She transfers the calls that need a person and alerts whoever is on call when something can't wait.
A Summary of Every Call
With a transcript, by email, in your CRM or in Slack.
Spanish and More
She speaks Spanish and many other languages, and switches when a caller does.
Changes Whenever You Like
New prices, holiday hours, a new service: tell us and we'll update her.
Integrates With All Your Systems.
We connect Clara to your field service software or calendar when it has an API, and set up how she reaches your on-call tech after hours.
Calendars & Booking
CRMs
Messages & Automation
How It Works
ClaraPicksUp is a done-for-you service. We build, train and test Clara for your business, and she can be answering your calls within a week.
A Quick Intro Call
Tell us how your front desk works: what callers ask, what you book and who handles what.
We Train Clara
We teach her your services, prices, hours and policies, and connect her to your calendar and tools.
You Battle-Test Her
Call her as often as you like. We fine-tune her until she sounds like she's worked there for years.
Forward Your Calls
Keep your number. Send calls to Clara after hours, when you're busy or all day long.
Questions? Clara's Heard Them All.
Still curious? Ask us anything on your live demo.
Will customers know they're talking to an AI?
If anyone asks, Clara tells them she's an AI. She sounds natural, picks up on the first ring and takes care of them. Anyone who'd rather talk to a person gets transferred or a callback, whichever you choose.
Can Clara decide which calls are emergencies?
She follows the rules you give her, like no heat below a set temperature or elderly people in the home, and treats those calls as urgent. Everything else gets the next regular slot.
Can Clara book into my field service software?
If it has an API, we can usually connect Clara to it or build a custom integration. Otherwise she books into a shared calendar or sends the job to dispatch.
Will Clara sell service plans?
She can explain the plans you offer and sign up interested customers for a callback or a visit. She won't pressure anyone or promise anything you haven't told her to.
How does Clara handle after-hours calls?
She answers every one, books what can wait and alerts your on-call tech for urgent calls, however you'd like them reached.
What if Clara gets something wrong?
She answers only from what you've taught her. When she isn't sure, she doesn't make something up: she takes a message or transfers the call. You also get a summary and transcript of every call, so you can see exactly what she said.
How long does setup take, and what do I have to do?
Clara can be answering your calls within a week. We build her from your website and our intro call, connect her to your calendar and tools, and you call her as often as you like before she takes a real call. Then you forward your calls.
Am I locked into a contract?
No. Clara runs month to month, and you can cancel any time. It takes effect at the end of the month you've paid for.
How much does it cost?
There's one plan for every business: a monthly price plus call time by the minute, with no setup fee. It starts with a free trial, and if you cancel before the trial ends, you pay nothing. You see the price before your trial starts, and on a live demo we go through it with you.
Can I keep my phone number?
Yes. You keep your number and forward calls to Clara: all the time, after hours, or only when nobody picks up.
How is Clara different from an answering service?
An answering service takes a message. Clara does the job: she answers from your own information, books into your calendar and qualifies leads while the caller is still on the line. She picks up on the first ring, 24/7, and never puts anyone on hold.
Does Clara speak Spanish?
Yes. Clara speaks Spanish, and we can set her up for many other languages, from Mandarin and Arabic to French, Portuguese and Polish. She switches when a caller speaks one.
Book Your Live Demo.
Tell us about your HVAC company, then pick a time for your live demo. You'll hear Clara answer as your business, trained on your website, before you decide anything.
- Set up for you within a week
- Month to month, cancel any time
- Keep your phone number
- Clara says she's AI