AI Receptionist for Dental Offices
Your front desk can't check a patient in and answer the phone at the same time. With Clara, they don't have to. She picks up on the first ring, books new patients, finds a slot for the cracked tooth, moves the Tuesday cleaning and answers the insurance question, day or night.
Clara
Maple Street Dental, this is Clara. How can I help?
Caller
Hi, I cracked a tooth at lunch and it really hurts.
Clara
I'm sorry. Are you a patient with us already?
Caller
Yes, I came in back in March.
Clara
Dr. Patel keeps emergency slots open. I can get you in today at 4:15. Does that work?
What Clara Handles for Your Dental Office.
She answers from what you teach her, and anything she can't handle goes to your team.
“I think I cracked a filling.”
Emergency Visits
She asks the questions you'd ask, flags real emergencies and books the next emergency slot you've set aside.
“Are you taking new patients?”
New Patients
She takes their details, answers what they want to know first and books the first visit.
“Can I move my cleaning?”
Reschedules and Cancellations
She finds another time that works and reopens the old slot, while the caller is still on the line.
“Do you take Delta Dental?”
Insurance Questions
She answers from the plans and policies you give her, and takes a message for anything she can't confirm.
“What time do you open Saturday?”
Hours and Directions
The everyday questions that pull your team away from patients, answered in seconds.
“It's after hours, is anyone there?”
After-Hours Calls
Nights and weekends, she books what she can and makes sure urgent calls reach whoever is on call.
What Changes When Clara Picks Up.
Your Team Stays With Patients
Clara takes the calls that interrupt check-ins, so the person at the desk can look up from the phone.
Every Caller Gets an Answer
Lunch breaks, busy mornings and Sunday nights sound the same to your patients: someone picks up.
You See Every Call
Each call comes with a summary and a transcript, so nothing is lost between Clara and your team.
Integrates With All Your Systems.
We connect Clara to the calendar or scheduling system you already use. If your practice software has an API, we can usually build a custom integration for it.
Calendars & Booking
CRMs
Messages & Automation
How It Works
ClaraPicksUp is a done-for-you service. We build, train and test Clara for your business.
A Quick Intro Call
Tell us how your front desk works: what callers ask, what you book and who handles what.
We Train Clara
We teach her your services, prices, hours and policies, and connect her to your calendar and tools.
You Battle-Test Her
Call her as often as you like. We fine-tune her until she sounds like she's worked there for years.
Forward Your Calls
Keep your number. Send calls to Clara after hours, when you're busy or all day long.
Questions? Clara's Heard Them All.
Still curious? Call her and ask.
Can Clara book appointments in my practice software?
If your scheduling system or calendar has an API, we connect Clara to it so she books straight into it. If it doesn't, she takes the request and sends it to your team to confirm. We check which one applies on our intro call.
How does Clara handle dental emergencies?
She asks the questions you tell her to ask, books the emergency slots you've set aside and sends urgent calls to whoever is on call. For anything that sounds like a medical emergency, she tells the caller to call 911.
Can Clara handle patient health information?
Tell us about your privacy requirements on our intro call, including HIPAA. Until we've agreed how patient information is handled, we set Clara up to take only what she needs to book or route a call, like a name, a callback number and the reason for the visit.
Will patients know they're talking to an AI?
Yes. Clara says she's an AI receptionist when she answers, and whenever someone asks. Most callers just want their appointment booked quickly.
Can I keep my phone number?
Yes. You keep your number and forward calls to Clara: all the time, after hours, or only when nobody picks up.
How much does it cost?
It depends on your call volume and which tools we connect. Tell us about your business and we'll send you a straightforward quote.
Clara Answers for Other Businesses, Too.
Let Clara Pick Up for You.
Tell us a little about your business. We'll get back to you to talk through what Clara would handle, then set her up for you.
- We do the whole setup
- Keep your phone number
- Clara says she's AI
Rather hear her first?
Call Clara